Privacy policy

General information and mandatory information

Responsible party within the meaning of the GDPR

The controller responsible for data processing on this website is:

REINTJES GmbH
Eugen-Reintjes-Straße 7
31785 Hameln
Germany

Tel.: +49 5151 1040
Email: info@reintjes-gears.de

Contact the data protection officer

We have appointed a data protection officer for our company.

scope & focus Service-Gesellschaft Ltd.
Leonhardtstraße 2
30175 Hanover
Tel.: +49 511 3642210

If you have any questions about data protection, please contact the following email address, quoting REINTJES GmbH: information@scope-and-focus.com

Purpose and legal basis for data processing

The processing of personal data is only permitted if it serves a specific purpose and is based on a legal basis. The purpose and the relevant legal basis for the specific processing activity must be communicated to the data subject in a transparent manner at the time of collection. 

Change of purpose

The use of personal data for purposes other than those for which it was collected is not permitted.

Your rights as a data subject

Information, correction and deletion

Within the framework of the applicable legal provisions, you have the right to obtain information (Art. 15 GDPR) at any time about your stored personal data, its origin and recipients, and the purpose of data processing.

If necessary, you have the right to rectification (Art. 16 GDPR) of your data.

You have the right to have your data deleted if the requirements of Art. 17 GDPR are met and there are no legal retention periods or other legal reasons to the contrary.

Right to restriction of processing

If you have restricted the processing of your personal data, this data – apart from its storage – may only be processed with your consent or for the e assertion, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or a Member State.

Right to object to data collection in specific cases and to direct marketing

If data processing is based on Art. 6 (1) (e) or (f) GDPR, you have the right to object to the processing of your personal data at any time for reasons arising from your particular situation; this also applies to profiling based on these provisions.

The respective legal basis on which processing is based can be found in this information. If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims (objection pursuant to Art. 21(1) GDPR).

If your personal data is processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for such marketing purposes; this also applies to profiling insofar as it is related to such direct marketing. If you object, your personal data will no longer be used for direct marketing purposes (objection pursuant to Art. 21(2) GDPR).

Right to data portability

In accordance with Art. 20 GDPR, you have the right to have data that we process automatically on the basis of your consent or in fulfilment of a contract handed over to you or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another controller, this will only be done if it is technically feasible.

Withdrawal of your consent to data processing

You may revoke your consent at any time without formal requirements. The legality of the data processing carried out until the revocation remains unaffected by the revocation.

Right to lodge a complaint with the supervisory authority

In the event of violations of the GDPR, you have the right to complain to the competent supervisory authority in accordance with Art. 77 GDPR. The right to complain exists without prejudice to other administrative or judicial remedies.

You can find the competent supervisory authority on this website: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_li nks-node.html

However, you may lodge your complaint with any authority. This applies regardless of any rules on jurisdiction.

Data collection on our website

External hosting

This website is hosted by our external service provider MK Netzdienste GmbH & Co. KG (host). The personal data collected on this website is stored on the host’s servers. This may include IP addresses, contact enquiries, meta and communication data, contract data, contact details, names, website accesses and other data generated via a website.

The host is used for the purpose of fulfilling contracts with our potential and existing customers (Art. 6 para. 1 lit. b GDPR) and in the interest of a secure, fast and efficient provision of our online services by a professional provider (Art. 6 para. 1 lit. f GDPR).

Our host will only process your data to the extent necessary to fulfil its service obligations and will follow our instructions regarding this data.

Conclusion of a contract for order processing

In order to ensure data protection-compliant processing, we have concluded a contract for order processing with our host.

Server log files

The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:

• Browser type and browser version
• Operating system used
• Referrer URL
• Host name of the accessing computer
• Time of server request
• IP address

This data is not merged with other data sources.

This data is collected on the basis of Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimisation of its website – for this purpose, the server log files must be collected.

Use of cookies

Our websites use so-called cookies. Cookies are small files and do not cause any damage to your device. They are either stored temporarily for the duration of a session (session cookies) or permanently (permanent cookies) on your device. Session cookies are automatically deleted at the end of your visit. Permanent cookies remain stored on your device until you delete them yourself or your web browser automatically deletes them.

In some cases, cookies from third-party companies may also be stored on your device when you visit our website (third-party cookies). These enable us or you to use certain services provided by the third-party company (e.g. cookies for processing payment services).

Cookies have various functions. Numerous cookies are technically necessary, as certain website functions would not work without them (e.g. the shopping basket function or the display of videos). Other cookies are used to evaluate user behaviour or to display advertising.

Cookies that are necessary for the electronic communication process (necessary cookies) or for providing certain functions you have requested (functional cookies, e.g. for the shopping basket function) or for optimising the website (e.g. cookies for measuring the web audience) are stored on the basis of Art. 6 para. 1 lit. f GDPR, unless another legal basis is specified. The website operator has a legitimate interest in storing cookies for the technically error-free and optimised provision of its services. If consent to the storage of cookies has been requested, the storage of the relevant cookies is based exclusively on this consent (Article 6(1)(a) GDPR); consent can be revoked at any time.

You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general, and activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be restricted.

If cookies are used by third-party companies or for analysis purposes, we will inform you separately in this privacy policy and, if necessary, ask for your consent.

Contact form

If you send us enquiries via the contact form, your details from the enquiry form, including the contact details you provided there, will be stored by us for the purpose of processing the enquiry and in the event of follow-up questions. We will not pass on this data without your consent.

This data is processed on the basis of Art. 6 para. 1 lit. b GDPR, provided that your enquiry is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, processing is based on our legitimate interest in the effective processing of enquiries addressed to us (Art. 6(1)(f) GDPR) or on your consent (Art. 6(1)(a) GDPR), if this has been requested.

The data you enter in the contact form will remain with us until you request us to delete it, revoke your consent to its storage or the purpose for data storage no longer applies (e.g. after your enquiry has been processed). Mandatory legal provisions – in particular retention periods – remain unaffected.

Enquiries by e-mail, telephone or fax

If you contact us by e-mail, telephone or fax, your enquiry, including all resulting personal data (name, enquiry), will be stored and processed by us for the purpose of processing your request. We will not pass on this data without your consent.

This data is processed on the basis of Art. 6 para. 1 lit. b GDPR, provided that your enquiry is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, processing is based on our legitimate interest in the effective processing of enquiries addressed to us (Art. 6(1)(f) GDPR) or on your consent (Art. 6(1)(a) GDPR), if this has been requested.

The data you send us via contact enquiries will remain with us until you request us to delete it, revoke your consent to its storage or the purpose for data storage no longer applies (e.g. after your enquiry has been processed). Mandatory legal provisions – in particular statutory retention periods – remain unaffected.

REINTJES Gearbox Selector

The Gearbox Selector allows you to request quotes for gearboxes or download technical drawings. To register, you will be asked to provide your first name, surname, email address, user data and password. We will not pass this data on to third parties without your consent.

This data is processed on the basis of Art. 6 (1) (b) GDPR, provided that your enquiry is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, processing is based on our legitimate interest in the effective processing of enquiries addressed to us (Art. 6 (1) (f) GDPR) or your consent (Art. 6 (1) (a) GDPR).

The data you enter in the form will remain with us until you request us to delete it, revoke your consent or the purpose for data storage no longer applies. Mandatory legal provisions – in particular retention periods – remain unaffected. No transfer to third countries takes place.

Plugins and tools

Analysing user behaviour on websites

This website uses the open source web analysis service Matomo. The provider of the Matomo software is InnoCraft Ltd., 150 Willis St, 6011 Wellington, New Zealand, whereby no transfer to third countries takes place.

Matomo uses cookies that are stored for a maximum of 60 days. The information generated by the cookie about your use of this website is stored on our server. The IP address is anonymised before storage.

The legal basis for this processing is your consent in accordance with Art. 6(1)(a) GDPR.

The anonymised analysis of user behaviour is carried out in order to optimise our website.

Your data will not be passed on to third parties. Only our web agency, querdenker, has the right to access the anonymised data for the purpose of preparing the analysis.

Google Web Fonts

This site uses so-called web fonts provided by Google for the uniform display of fonts. The Google fonts are installed locally. There is no connection to Google servers.

Further information on Google Web Fonts can be found at: https://developers.google.com/fonts/faq and in Google’s privacy policy: https://policies.google.com/privacy?hl=de.

Google Maps

This site uses the Google Maps map service via an API. The provider is Google Ireland Limited („Google“), Gordon House, Barrow Street, Dublin 4, Ireland.

To use the functions of Google Maps, it is necessary to store your IP address. This information is usually transferred to a Google server in the USA and stored there. The provider of this site has no influence on this data transfer.

Google Maps is used in the interest of an appealing presentation of our online offers and to make it easy to find the locations we have indicated on the website. This constitutes a legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR. If consent has been requested, processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a GDPR; consent can be revoked at any time.

For more information on the handling of user data, please refer to Google’s privacy policy: https://policies.google.com/privacy?hl=de.

Google Inc. is certified under the EU-US Data Privacy Framework.

Google reCAPTCHA

This site uses Google reCaptcha. The provider is Google Ireland Limited („Google“), Gordon House, Barrow Street, Dublin 4, Ireland.

The following personal data is collected and processed by Google:

IP address, browser and device data (cookies, mouse movements, typing behaviour), referrer URL, screen resolution, installed plugins, language settings, scroll behaviour (if applicable).

The use of Google reCaptcha is based on your consent obtained with the consent management tool, i.e. Art. 6 (1) lit. a GDPR; consent can be revoked at any time.

For more information on the handling of user data, please refer to Google’s privacy policy: https://policies.google.com/privacy?hl=de.

Google Inc. is certified under the EU-US Data Privacy Framework.

Audio and video conferences

Data processing

We use online conference tools, among other things, to communicate with our customers. The specific tools we use are listed below. When you communicate with us via video or audio conference over the Internet, your personal data is collected and processed by us and the provider of the respective conference tool.

The conference tools collect all data that you provide/use to use the tools (e-mail address and/or your telephone number). Furthermore, the conference tools process the duration of the conference, the start and end (time) of participation in the conference, the number of participants and other „context information“ related to the communication process (metadata).

Furthermore, the provider of the tool processes all technical data required for the online communication. This includes, in particular, IP addresses, MAC addresses, device IDs, device type, operating system type and version, client version, camera type, microphone or loudspeaker, and the type of connection.

If content is exchanged, uploaded or otherwise made available within the tool, it is also stored on the tool provider’s servers. Such content includes, in particular, cloud recordings, chat/instant messages, voicemails, uploaded photos and videos, files, whiteboards and other information shared while using the service.

Please note that we do not have full control over the data processing operations of the tools used. Our options are largely determined by the corporate policy of the respective provider. For further information on data processing by the conference tools, please refer to the privacy policies of the respective tools, which we have listed below this text.

Purpose and legal basis

The conference tools are used to communicate with prospective or existing contractual partners or to offer certain services to our customers (Art. 6(1)(b) GDPR). Furthermore, the use of the tools serves to generally simplify and accelerate communication with us or our company (legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR). If consent has been requested, the use of the relevant tools is based on this consent; consent can be revoked at any time with effect for the future.

Storage period

The data collected directly by us via the video and conference tools will be deleted from our systems as soon as you request us to delete it, revoke your consent to its storage or the purpose for data storage no longer applies. Stored cookies remain on your device until you delete them. Mandatory statutory retention periods remain unaffected.

We have no influence on the storage period of your data, which is stored by the operators of the conference tools for their own purposes. For details, please contact the operators of the conference tools directly.

Conference tools used

We use the following conference tools: Microsoft Teams

We use Microsoft Teams, provided by Microsoft Corporation, 1 Microsoft Way, Redmond, WA 98052, USA. Microsoft is certified under the EU-US Data Privacy Framework. Details on data processing can be found in Microsoft’s privacy policy: https://www.microsoft.com/en-us/privacy/privacystatement.

Conclusion of a contract for order processing

We have concluded a contract for order processing with the provider of Microsoft Teams.

Handling of applicant data

We offer you the opportunity to apply for a job with us (e.g. by e-mail, post or via the online application form). Below, we provide information about the scope, purpose and use of your personal data collected during the application process. We assure you that the collection, processing and use of your data will be carried out in accordance with applicable data protection law and all other legal provisions, and that your data will be treated as strictly confidential.

Scope and purpose of data collection

When you send us an application, we process your associated personal data (e.g. contact and communication data, application documents, notes taken during interviews, etc.) to the extent necessary to decide whether to establish an employment relationship. The legal basis for this is Section 26 of the new German Federal Data Protection Act (BDSG-neu) (initiation of an employment relationship), Article 6(1)(b) of the GDPR (general contract initiation) and – if you have given your consent – Article 6(1)(a) of the GDPR. Consent can be revoked at any time. Your personal data will only be passed on within our company to persons who are involved in processing your application.

If your application is successful, the data you have submitted will be stored in our data processing systems for the purpose of implementing the employment relationship on the basis of Section 26 of the new BDSG and Art. 6 (1) (b) GDPR.

Data retention period

If we are unable to offer you a position, you decline a job offer or withdraw your application, we reserve the right to store the data you have provided on the basis of our legitimate interests (Art. 6 (1) (f) GDPR) for up to 6 months from the end of the application process (rejection or withdrawal of the application). The data will then be deleted and the physical application documents destroyed. The storage serves in particular for evidence purposes in the event of a legal dispute. If it is apparent that the data will be required after the expiry of the six-month period (e.g. due to an impending or pending legal dispute), deletion will only take place when the purpose for further storage no longer applies.

Longer storage may also take place if you have given your consent (Art. 6(1)(a) GDPR) or if statutory retention obligations prevent deletion.

Inclusion in the applicant pool

If we do not offer you a job, there may be the possibility of adding you to our applicant pool. If you are added to the pool, all documents and information from your application will be transferred to the applicant pool so that we can contact you if suitable vacancies arise.

Inclusion in the applicant pool is based exclusively on your express consent (Art. 6 (1) (a) GDPR). Consent is voluntary and is not related to the current application process. The data subject may revoke their consent at any time. In this case, the data will be irrevocably deleted from the applicant pool, provided there are no legal reasons for retention.

The data from the applicant pool will be irrevocably deleted no later than two years after consent has been given.

Our social media presence

Data processing by social networks

We maintain publicly accessible profiles on social networks. The specific social networks we use are listed below.

Social networks such as Facebook, X (formerly Twitter), etc. can usually analyse your user behaviour comprehensively when you visit their website or a website with integrated social media content (e.g. like buttons or advertising banners). Visiting our social media sites triggers numerous data protection-related processing operations. Specifically:

If you are logged into your social media account and visit our social media presence, the operator of the social media portal can assign this visit to your user account. However, your personal data may also be collected if you are not logged in or do not have an account with the respective social media portal. In this case, this data is collected, for example, via cookies stored on your device or by recording your IP address.

The operators of social media portals can use the data collected in this way to create user profiles that store your preferences and interests. This allows interest-based advertising to be displayed to you both within and outside the respective social media presence. If you have an account with the respective social network, interest-based advertising can be displayed on all devices on which you are or were logged in.

Please also note that we cannot track all processing operations on social media portals. Depending on the provider, further processing operations may therefore be carried out by the operators of the social media portals. For details, please refer to the terms of use and privacy policies of the respective social media portals.

Legal basis

Our social media presence is intended to ensure the most comprehensive presence possible on the internet. This constitutes a legitimate interest within the meaning of Article 6(1)(f) of the GDPR. The analysis processes initiated by social networks may be based on different legal grounds, which must be specified by the operators of the social networks (e.g. consent within the meaning of Art. 6(1)(a) GDPR).

Responsible party and assertion of rights

When you visit one of our social media sites (e.g. Facebook), we are jointly responsible with the operator of the social media platform for the data processing operations triggered during this visit. You can assert your rights (information, correction, deletion, restriction of processing, data portability and complaint) both against us and against the operator of the respective social media portal (e.g. against Facebook).

Please note that, despite our joint responsibility with the social media portal operators, we do not have full control over the data processing operations of the social media portals. Our options are largely determined by the corporate policy of the respective provider.

Storage period

The data collected directly by us via our social media presence will be deleted from our systems as soon as the purpose for its storage no longer applies, you request us to delete it, you revoke your consent to its storage, or the purpose for data storage no longer applies. Stored cookies remain on your device until you delete them. Mandatory legal provisions – in particular retention periods – remain unaffected.

We have no influence on the storage period of your data stored by the operators of social networks for their own purposes. For details, please contact the operators of the social networks directly (e.g. in their privacy policy, see below).

Social networks in detail

Facebook

We have a profile on Facebook. This service is provided by Facebook Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland. According to Facebook, the data collected is also transferred to the USA and other third countries.

We have entered into a joint processing agreement (Controller Addendum) with Facebook. This agreement specifies which data processing operations we and Facebook are responsible for when you visit our Facebook page. You can view this agreement at the following link: https://www.facebook.com/legal/terms/page_controller_addendum.

Further information on joint responsibility: Meta’s role in relation to the REINTJES company profile: Provision of the Facebook social media platform

Personal data: Photo, audio and video material, first name, last name, company name, job title, title, social media profile data, business contact details and data generally stored by users in their accounts.

The information obligations of the controller Meta (Facebook) can be viewed at the following link: https://www.facebook.com/privacy/policy/.

With regard to the processing carried out by the controller Meta (Facebook), data subjects can assert their rights at the following link: https://www.facebook.com/privacy/center.

Contact point of the controller Meta (Facebook) for data protection issues within the meaning of Art. 26 (1) sentence 3 GDPR: https://www.facebook.com/privacy/center.

You can adjust your advertising settings yourself in your user account. To do so, click on the following link and log in: https://www.facebook.com/settings?tab=ads.

For details, please refer to Facebook’s privacy policy: https://www.facebook.com/about/privacy/.

META is certified under the EU-US Data Privacy Framework.

Instagram

Joint controller: Meta Platforms Ireland Limited, Merrion Road, Dublin, Ireland

Meta’s role in relation to the REINTJES company profile: Provision of the social media platform Instagram.

Personal data: Photo, audio and video material, first name, surname, company name, job title, title, social media profile data, work contact details and data generally stored by users in their accounts.

The information obligations of the controller Meta (Instagram) can be viewed at the following link: https://privacycenter.instagram.com/policy.

With regard to the processing carried out by the controller Meta (Instagram), data subjects can assert their rights at the following link: https://privacycenter.instagram.com/.

LinkedIn

We have a profile on LinkedIn. The provider is LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland. LinkedIn is certified under the EU-US Data Privacy Framework. LinkedIn uses advertising cookies.

LinkedIn’s role in relation to the REINTJES company profile: provision of the LinkedIn social media platform.

Personal data: photo, audio and video material, first name, surname, company name, job title, title, social media profile data, business contact details and data generally stored by users in their accounts.

The information obligations of the controller LinkedIn can be viewed at the following link: https://www.linkedin.com/legal/privacy/eu.

With regard to the processing carried out by the controller LinkedIn, data subjects can assert their rights at the following link: http://www.linkedin.com/help/legacy/redirect/app/ask/pa th/ppq/loc/na/trk/microsites-frontend_legal_privacy-policy/

Contact point of the responsible party LinkedIn for data protection issues within the meaning of Art. 26 (1) sentence 3 GDPR: http://www.linkedin.com/help/legacy/redirect/app/ask/path/ppq/loc/na/trk/microsites-frontend_legal_privacy-policy/

If you wish to deactivate LinkedIn advertising cookies, please use the following link: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out.

Xing

We have a profile on XING. The provider is XING AG, Dammtorstraße 29–32, 20354 Hamburg, Germany. Details on how they handle your personal data can be found in XING’s privacy policy: https://privacy.xing.com/de/datenschutzerklaerung.

 

Status of the privacy policy: August 2025